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When it comes to building wealth on a tax-deferred basis, the benefits of a 401(k) plan are too good to pass up.
If your company doesn't have a 401(k) plan, now is a good time to start one. If you already have a plan in place, there are ways to improve it and protect yourself from unpleasant surprises. Here are eight tips for success:
1. Don't put all your eggs in the safest basket. Some CEOs think the best way to comply with federal rules is to place all the 401(k) money in guaranteed vehicles, such as certificates of deposit or Treasury bills. But inflation erodes the value of these fixed-income vehicles. And by only holding the safest investments, you can violate Department of Labor suitability and diversification rules.
2. Formally document the plan's goals. Have an "Investment Policy Statement" that describes performance standards and realistic goals for the money manager. If the Department of Labor audits your plan, regulators scrutinize the decision making process more closely than the actual performance. All your mutual funds don't have to be performing in the top 25 percent but you do have to show that you're being prudent.
3. Make sure paperwork is filed on time. This doesn't have to be cumbersome if you get professional help. Make sure you file reports on time and maintain documentation to show you have a defined process for selecting and monitoring investments. Some small companies set up committees of two or three people to oversee the investments using rating services, such as Lipper and Morningstar. The committees then prepare memos about the evaluations for the company files.
4. Educate staff to magnify your benefits. Federal 401(k) rules reward company owners - presumably the best-paid employees - for encouraging lower-paid employees to participate. It works this way: The most an employee can contribute to a 401(k) is about 20 percent of compensation. If lower-level staff members sock away only 10 percent of their salaries, then higher-paid employees are limited to about the same 10 percent. Make sure your workforce is aware of the 401(k) tax breaks and the ability to borrow against assets to pay for college tuition or the down payment on a house. A low percentage of participation may indicate you aren't providing enough educational materials.
5. Consider automatic enrollment to boost participation. Some company 401(k) plans now have a feature that automatically enrolls new employees when they're hired without requiring them to submit a request to join. Under this option, a pre-determined percentage of employees' pay (generally 3 percent) is deferred as soon as they become eligible for the plan. If they don't want to participate, they must request to be excluded by filing a form, calling a phone number or going to an online address.
6. Remember, you can be personally liable for violations. If you run afoul of the law, it's not just the corporation that can suffer. CEOs and other executives who are made trustees can be held personally responsible for ERISA violations. Individual trustees can be required to pay fines out of their personal assets and the corporation is barred from helping.
7. Build your nest egg by contributing to employees' accounts. By having the company "match" 25 cents, 50 cents, or even a dollar for every dollar that employees put into their 401(k) plans, you can increase your own tax-deferred growth. Plus, matching contributions can help recruit, retain and reward good employees. In 2008, the maximum amount you can set aside in a 401(k) plan tax-deferred is $15,500 (unchanged from 2007).
8. Hire a knowledgeable adviser. Some small business owners believe that general lawyers or other third-party administrators can provide adequate guidance. But this can lead to compliance problems with federal regulations. Make sure your plan is reviewed by a professional who is knowledgeable about the Employee Retirement Income Security Act (ERISA).
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Our firm provides the information in this e-newsletter for general guidance only, and does not constitute the provision of legal advice, tax advice, accounting services, investment advice, or professional consulting of any kind. The information provided herein should not be used as a substitute for consultation with professional tax, accounting, legal, or other competent advisers. Before making any decision or taking any action, you should consult a professional adviser who has been provided with all pertinent facts relevant to your particular situation. Tax articles in this e-newsletter are not intended to be used, and cannot be used by any taxpayer, for the purpose of avoiding accuracy-related penalties that may be imposed on the taxpayer. The information is provided "as is," with no assurance or guarantee of completeness, accuracy, or timeliness of the information, and without warranty of any kind, express or implied, including but not limited to warranties of performance, merchantability, and fitness for a particular purpose.
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