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There are obviously many benefits of using direct deposit to pay your employees. But there may still be resistance from some employees who don't trust banks, or prefer to have paper checks placed in their hands on payday. Here are some ways you might be able to increase participation, and therefore, maximize
the benefits:

Let them know it saves time and hassles. Employees who use direct deposit are never forced to spend their lunch hours standing in bank lines to make sure their paychecks get into their accounts.

Tell them they'll get paid and can access the funds even if they are on vacation or out sick.

They can expect increased security. The chances of having paychecks lost or stolen are virtually eliminated.

Dealing With Objections

Some employees may ask: "How will I know for sure that I've been paid?" Many employers still issue paper pay stubs to employees. Others send electronic pay stubs through e-mail. Employees who do not have Internet access may object to the electronic pay stub. That's why some companies install kiosks in the workplace where individuals can log in securely and view their pay acknowledgments. Of course, employees can also call their banks and receive verification over the phone.

Depending on the service, recipients may be able to view not just the current pay stub, but an online pay history. In some cases, they can even view and print copies of their last W-2 forms.

Make Direct Deposit an Event

Designate a week for a Direct Deposit Drive. Put out some flyers or mention it in the newsletter, touting the benefits of signing up. Make enrolling easier during the drive. If your company has various locations and departments, let employees know that a payroll representative will visit on a scheduled day to sign up those who wish to join, and tell them what they need (such as a deposit slip from their bank). Or allow employees extra time at lunch time to make their way to the office where they can sign up. You can also "sweeten" the deal by giving all new enrollees a treat. One company gave away money-themed candy bars, such as Payday or Hundred-Thousand Dollar bars. It's a small token but adds an element of fun and interest.

Sometimes, employees who do not participate in direct deposit don't voice any objections. They just don't know much about the system, or they intend to sign up someday when they get around to it. Communication is key. Anticipate questions and provide answers in a newsletter, handout or e-mail, and let employees know someone is available to provide more information. With a little planning and communication, you can greatly increase participation in direct deposit, and maximize the benefits to your company and your employees.

Contact Payroll Specialist Crystal Martin if you have questions about setting up direct deposit or enrolling new employees in the system. You may phone her at 717-757-6999 or 800-745-8233 or email her by using the form below.


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Our firm provides the information in this e-newsletter for general guidance only, and does not constitute the provision of legal advice, tax advice, accounting services, investment advice, or professional consulting of any kind. The information provided herein should not be used as a substitute for consultation with professional tax, accounting, legal, or other competent advisers. Before making any decision or taking any action, you should consult a professional adviser who has been provided with all pertinent facts relevant to your particular situation. Tax articles in this e-newsletter are not intended to be used, and cannot be used by any taxpayer, for the purpose of avoiding accuracy-related penalties that may be imposed on the taxpayer. The information is provided "as is," with no assurance or guarantee of completeness, accuracy, or timeliness of the information, and without warranty of any kind, express or implied, including but not limited to warranties of performance, merchantability, and fitness for a particular purpose.

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Securities and advisory services offered through Geneos Wealth Management, Inc. Member FINRA/SIPC. Geneos Wealth Management, Inc is not affiliated with Stambaugh Ness.