Cash In With Credit Cards

Customers can use Visa, MasterCard, American Express or Diners Card to pay over the phone, by mail, in-person, or online with the Online Billing feature. QuickBooks Online Billing is available with a PayPal or QuickBooks merchant account. Application approval and Internet access is required.

To use the QuickBooks Merchant Account Service, you must first apply online, from within QuickBooks. Once the account is set up, you can enter and process your customers' credit card payments right in QuickBooks or you can use the QuickBooks card swiper, which gives you a reduced fee rate.

Or, if you prefer, you can use a non-QuickBooks merchant account that you've established with a financial institution. The use of a credit card swipe terminal is usually required in order to process payments. With this option, you will have to enter the information into QuickBooks manually, just as you would enter other forms of customer payment.

To enter a customer credit card payment with a QuickBooks Merchant Account Service, enter the customer payment information on the Customer Payment Info tab and choose the type of credit card payment in the Preferred Payment Method drop down field. This will automatically enter the information in the Receive Payment window. In the Receive Payments or Sales Receipt window, make sure you check the "Process credit card payment when saving" checkbox.

Finish entering the customer's credit card information in the Process Credit Card Payment window. The information you enter in this window will be used to complete the address verification check and process the payment. Click Send to process the credit card payment online.

If a customer's online payment has been received by email, Simply click the Get Online Pmts button in the Receive Payments window, or go to the Customers menu, choose Credit Card Processing Activities, and then click Get Online Payments. The Online Payments Received report appears when all payments have been recorded. It lists the date, customer, and amount for each payment. If you need to adjust a payment, double-click its entry in the report.

Remember, the faster you get paid, the less time you have to spend on collections, and the more time you will have to spend increasing your sales!